MEETING DATE
2/19/2015 |
BUREAU SUBMITTING THIS REPORT
Executive Office |
RESEARCHED BY (PRINT NAME)
Jan Bullard |
REVIEWED BY (PRINT NAME)
Bob Stresak |
REPORT DATE
12/24/2014 |
APPROVED BY
Robert A. Stresak |
DATE APPROVED
01/20/15 |
PURPOSE
Information Only |
FINANCIAL IMPACT
Yes
|
| ISSUE: |
| The purpose of this agenda item is to inform the Commission of the progress of the Strategic Plan update. |
| BACKGROUND: |
At its February 2013 meeting the Commission authorized the Executive Director to enter into an inter-agency agreement with a governmental entity, later identified as California State University Sacramento Center for Collaborative Policy (CCP) for the completion of the update of the POST Strategic Plan in an amount not to exceed $100,990.
At its October 2014 meeting the Commission approved an augmentation of the contract in the amount of $42,000 to expand the number of stakeholder interviews, in person and through a survey, and to conduct additional meetings with POST staff to focus on the development of strategic objectives pertaining to internal operations of the organization.
The two-day internal workshop was held in November and was highly successful in creating consensus and articulating areas where POST could apply efforts to improve organizationally.
Following the meeting, CCP made recommendations that would enhance the strategic plan and address both internal and external needs. |
| ANALYSIS: |
At the completion of the internal staff workshop, CCP recommended the development of a Design Implementation Team (DIT) to meet three times over the next six months and to participate in the external strategic planning workshop for the Advisory Committee and designated Commission members which will be held in March 2015.
The role of the DIT would be to:
- Refine the vision statement, areas of focus, and the goals and objectives (strategies)
-
Develop action plans: tasks, timelines, roles and responsibilities
- Develop metrics and performance measures to track the progress within the action plan
- With CCP staff, edit and author the draft Strategic Plan
CCP and POST staff also agreed that the development of an addendum to the strategic plan, specific to the internal goals, would be a valuable resource to the organization. The areas to be addressed in the internal addendum are:
- Internal communications (upward and downward)
- External communications (consistency and accuracy)
- Developing effective and trusted leadership
- Developing positive and engaged staff
- Delivering the relevant, highest quality training and services
Review organizational systems and structure to eliminate duplicate efforts, create inclusiveness among the bureaus, and solicit input from all affected employees
The Executive Director and staff believe these issues are vital to strengthening the organization and making POST more agile and effective in addressing the external objectives identified in the strategic plan. In an effort to continue the forward momentum of the process, and to guarantee the completion of the work by the June 30, 2015 contract deadline, the Executive Director approved a final augmentation of the CCP contract in the amount of $13,536.15 for this work to be completed. This augmentation brings the total cost of the contract to $156,526.15. There will be no further augmentations to the contract. A breakdown of the costs for the additional work is described in Attachment A.
The next step in the process is the external strategic planning workshop for the Advisory Committee and designated Commission members to define the objectives for POST pertaining to services to be provided to law enforcement stakeholders. This meeting will be held in March 2015. |
| RECOMMENDATION: |
| This is an informational item only and does not require Commission action. |
|