MEETING DATE
2/18/2015 |
BUREAU SUBMITTING THIS REPORT
Strategic Communications and Research Bureau |
RESEARCHED BY (PRINT NAME)
Bob Holmgren |
REVIEWED BY (PRINT NAME)
Alan Deal |
REPORT DATE
01/13/2015 |
APPROVED BY
Robert A. Stresak |
DATE APPROVED
01/20/15 |
PURPOSE
Decision Requested |
FINANCIAL IMPACT
Yes
|
| ISSUE, BACKGROUND, ANALYSIS, & RECOMMENDATION |
| ISSUE: |
| Should the Commission authorize the Executive Director to renew the Interagency Agreement with the Department of Technology Services (DTS) for a 1-year period in an amount not to exceed $122,970 for provision of Web-hosting and software maintenance and support for POST’s Testing Management and Assessment System (TMAS) for FY 2015-16? |
| BACKGROUND: |
| POST has an interagency agreement with DTS that assures the reliability of the hardware and computing environment that is necessary to run TMAS and also manages the software maintenance contract with Crown Pointe Technologies for system upgrades, fixes, new releases, and support to users, including real time trouble shooting, for POST’s TMAS Academy site licenses. The role of DTS in this contract has been consistent with State contractual standards. |
| ANALYSIS: |
In FYs 2008-09 and 2009-10, Crown Pointe agreed to provide the required software maintenance and support at a cost of $750 per site for a total of $75,000 to cover all 100 site licenses. DTS agreed to provide Web-hosting and hardware maintenance and support for a cost of $62,120, which included managing the Crown Pointe software maintenance services contract.
For FY 2010-11, fewer site licenses were required, and therefore less software maintenance and support was required. Crown Pointe continued to charge a $750 per site fee but for 75 site licenses for a total of $56,250. DTS continued to charge $62,120 for Web-hosting and hardware maintenance.
For FY 2011-12 DTS charged $62,120 for web-hosting and site hardware maintenance. Crown Pointe charged $56,250 for the 75 site licenses.
For FY 2012-13, FY 2013-14 and FY 2014-15 DTS charged $62,120 for web-hosting and site hardware maintenance. Crown Pointe charged $58,000 for the 75 site licenses.
For FY 2015-16, it is anticipated that DTS will continue to provide Web-hosting and hardware maintenance and support for an annual cost of $62,120 which includes managing the Crown Pointe software maintenance services contract (at a cost of $60,850 per year). The total anticipated contract with DTS for FY 2015-16 is $122,970. |
| RECOMMENDATION: |
| It is recommended that the Commission authorize the Executive Director to renew the Interagency Agreement with Department of Technology Services for TMAS Web-hosting, and hardware and software support for a 1-year period, for FY 2015-16 for an amount not to exceed $122,970. |
|