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AGENDA ITEM REPORT

Title: Report on Request to Contract for Web Based Computer Services for Management Studies
REPORT PROFILE
MEETING DATE
6/28/2012
BUREAU SUBMITTING THIS REPORT
Management Counseling, Leadership Development Bureau
RESEARCHED BY (PRINT NAME)
H. Dave Hoig
REVIEWED BY (PRINT NAME)
Richard Bond
REPORT DATE
05/21/2012
APPROVED BY
Paul Cappitelli
DATE APPROVED
06/12/12
PURPOSE
Decision Requested
FINANCIAL IMPACT
Yes

ISSUE:
Should the Commission authorize the Executive Director to execute a contract with Corona Solutions to replace an existing computer program currently used to conduct Patrol Workload Studies for a period of two years not to exceed $178,800?
BACKGROUND:
Penal Code 13513 requires POST to provide “counseling service to such local jurisdictions for the purpose of improving the administration, management or operations of a police agency and may aid such jurisdiction in implementing improved practices and techniques.” POST staff assigned to the Management Counseling Services (MCS) are responsible for conducting these studies when they are requested by the executive of a law enforcement agency that participates in and complies with the POST program.
ANALYSIS:

Agencies continue to request management counseling services at a pace that shows little indication of slowing.

 

POST primarily provides management counseling services, as requested, to small to medium California law enforcement agencies. Typically a small law enforcement agency is 25 or less sworn personnel and a medium agency is 99 or less sworn personnel. The combined total of these small and medium sized agencies represents approximately 88.3 percent of all the law enforcement agencies in the POST program. These agencies do not have qualified personnel who can conduct management studies nor do they have the financial resources to pay for such services.

 

The current software program used to assist in conducting workload studies is proprietary software that is individually owned and operated. The program used is “DOS” based, and utilizes a 3 ½“external floppy drive which is significantly outdated hardware as an industry standard.  The current application’s system is restricted to a 91 day sampling and requires manual review and validation of data acquired. The current system is not compatible when agencies cannot produce the required spreadsheets due to CAD (Computer Aided Dispatch) system compatibility issues or limited expertise at the agency level. A replacement program reflective of current industry standards is desperately needed to facilitate Management Counseling Services Bureau operations.

The acquisition of Corona Solutions will provide POST the ability to analyze workload rates in a more efficient and timely manner.  Data acquisition will take less time to retrieve and significantly less time to analyze.  This will allow MCSB the ability to produce a robust product for our client agencies.  POST agencies will benefit from studies infinitely more accurate thereby allowing clients to make much better management decisions and allow staff to analyze/identify statewide agency problems.

 

RECOMMENDATION:

Staff recommends the Commission authorize the Executive Director to enter into a two year contract with Corona Solutions to replace the existing computer program to conduct patrol workload studies for a period of two years not to exceed $178,800.

 

Attachment
 
ATTACHMENT(S):
Name: Type:
MCB_-_Attachment_-_Web_Based_Computer_Services_for_Management_Studies_6-7-12_cp.docx Backup Material