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AGENDA ITEM REPORT

Title: Report on Request to Contract to Complete Learning Portal Courses
REPORT PROFILE
MEETING DATE
6/28/2012		 BUREAU SUBMITTING THIS REPORT
Learning Technology Resources Bureau
RESEARCHED BY (PRINT NAME)
Jan Bullard		 REVIEWED BY (PRINT NAME)
Bob Stresak
REPORT DATE
06/11/2012		 APPROVED BY
Paul Cappitelli		 DATE APPROVED
06/12/12
PURPOSE
Decision Requested		 FINANCIAL IMPACT
Yes

ISSUE:
Should the Commission authorize the Executive Director to enter into a contract with Allen Interaction, Inc. to complete the development of two Learning Portal courses in the amount of $329,500?
BACKGROUND:
At the October 22, 2009 meeting, the Commission authorized the Executive Director to enter into contracts to develop online courses that meet legislative or regulatory mandates for an amount not to exceed $425,000.00. POST staff determined that Tactical Communication and Domestic Violence Update would be the two courses that would be developed using these monies. At the January 25, 2010 meeting, the Commission authorized the Executive Director to add an additional $37,500.00 to each of these courses for video assets.
ANALYSIS:
Course development started in May, 2010, one month before the end of the FY 2009-10.  Due to the late State budget approval for FY 10/11, progress was delayed for four months. During the development process, November 2010, the vendor experienced significant restructuring of their development team, causing an additional set back for both courses. Due to these unforeseen delays the time required to complete the projects exceeded the State’s three-year contracting time period, the funds have reverted, and the current contract cannot be extended. This request is for approval to enter into a new contract to complete the work currently in progress for both courses.  The amount requested reflects the remainder that was not expended in the original contract.  A project cost breakdown is in Attachment A.
RECOMMENDATION:
Staff recommends that the Commission authorize the Executive Director to enter into a contract will Allen Interaction, Inc. to complete the development of two Learning Portal courses in the amount of $329,500. 
 
Attachment
 
ATTACHMENT(S):
Name: Type:
LTR_-_Attachment_-_Report_on_Request_to_Contract_to_Complete_Learning_Portal_Trainig_Videos_6-11-12_cp.docx Backup Material