MEETING DATE
2/20/2014 |
BUREAU SUBMITTING THIS REPORT
Strategic Communications and Research Bureau |
RESEARCHED BY (PRINT NAME)
Dottie Ronan |
REVIEWED BY (PRINT NAME)
Bryon G. Gustafson |
REPORT DATE
01/06/2014 |
APPROVED BY
Robert A. Stresak |
DATE APPROVED
01/16/14 |
PURPOSE
Information Only |
FINANCIAL IMPACT
No
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| ISSUE: |
| This is an informational report on the status of efforts to update the POST Strategic Plan. |
| BACKGROUND: |
At its February 28, 2013 meeting, the Commission authorized the Executive Director to enter into a contract with an entity to facilitate an update of the POST Strategic Plan in an amount not to exceed $132,250.
At its October 24, 2013 meeting, the Commission received a report identifying California State University Sacramento's Center for Collaborative Policy (CCP) as a subject matter expert with whom POST will execute an Interagency Agreement to update the Strategic Plan.
The last major update to the Strategic Plan was completed in 2008. That update primarily utilized internal POST resources.
This update will include an organizational assessment and broad stakeholder engagement through surveys, interviews, and focus groups. The use of the CCP will facilitate a timely and professional process. |
| ANALYSIS: |
The approved Interagency Agreement (IA) between POST and California State University Sacramento's Center for Collaborative Policy to Update the POST Strategic Plan was received from the Department of General Services during December 2013. The maximum allowable project cost is $100,990 with an approximate 12 month timeline. The project will provide for research into the background of POST; an assessment of current operations and practices and identified gaps in regulatory administration; an evaluation of the efficacy of POST and its programs, creation of a 3-5 year Strategic Plan that includes a shared vision for the future of POST and initial planning and structural steps to implement any organizational change identified during the process. Participation by the Commission in assessment, survey, and validation activities will be facilitated via the Executive Director and Executive Team.
Major tasks identified in the Scope of Work (SOW) for this project includes the following:
- Project Management - Ensures reporting on budget status and programmatic progress.
- Design Team/Project Design Collaboration - Design team consists of POST and CCP staff working together to clarify overall project goals & objectives and project workflow.
- Research - Identification of statutory requirements and existing Commission mandates, regulations, directives, and policy documents including the existing Strategic Plan and Vision documents. Results will identify and summarize the intent and scope of POST.
- Stakeholder Assessment - Conduct group/individual interviews, surveys, and meetings with all levels of POST employees and surveys of external stakeholders to assess their view of what POST is currently doing, its effectiveness and possible changes to improve programs, impacts, and outcomes.
- Research & Assessment Analysis/Validation - Analysis of research and stakeholder assessments will identify differences between legislative intent and current POST operations, POST mission evolution, mission creep, gaps, and program effectiveness. Internal and external stakeholders will be invited to review and validate the assessment findings. The resulting data will form the foundation for subsequent strategic plan content.
- Strategic Planning Workshop - Workshop goals, agenda, and participants will be identified via Design Team interaction with CCP. Under the guidance of CCP and using the research results, participants will collaboratively draft vision and mission statements as well as goals and objectives to be included in the strategic plan. A draft action plan will be created to implement the goals and objectives within the new plan.
- Draft Strategic Plan/Validation - Using the work product from the Strategic Plan Workshop, CCP will draft a 3-5 year Strategic Plan to include a 12-18 month initial work plan, recommendations for possible reorganization, training, succession planning, and plan maintenance. The draft Strategic Plan will be reviewed by POST’s Executive Team before it is presented to staff and POST stakeholders to get feedback and identify possible final updates to the draft.
- Update and Finalize Draft Strategic Plan - A draft updated Strategic Plan will be presented to the Executive Team for review and to the Commission for review and approval. After final approval by the Commission, a public version will be created for general distribution.
- Implementation - CCP will advise (and possibly begin facilitation if time and budget allows) organizational change steps to address systematic updates to POST structure and mission. Recommendations will be documented in a “Next Steps” memo to POST management.
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| RECOMMENDATION: |
| This item is presented for information only. No action is required. |
| ATTACHMENT(S): |
| Name: |
Type: |
| No Attachments Available |
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