MEETING DATE
2/19/2014 |
BUREAU SUBMITTING THIS REPORT
Computer Services Bureau |
RESEARCHED BY (PRINT NAME)
Linda Sabella |
REVIEWED BY (PRINT NAME)
Colin O'Keefe |
REPORT DATE
1/7/2014 |
APPROVED BY
Robert A. Stresak |
DATE APPROVED
01/21/14 |
PURPOSE
Information Only |
FINANCIAL IMPACT
No
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| ISSUE, BACKGROUND, ANALYSIS, & RECOMMENDATION |
| ISSUE: |
| This is an informational report on operational expenditures through the Interagency Agreement with the Department of Technology Services anticipated in the FY 2014-15. |
| BACKGROUND: |
POST contracts with the Department of Technology Services through Interagency Agreement for some of its computer services, as well as consulting expertise when necessary.
The contract funds the link between POST's local area network (LAN) and Department of Technology (DTS) networked computers, and enables POST to lease necessary data networking infrastructure equipment and services.
This allows POST to provide EDI, e-mail, CalATERS reimbursements, the Basic Course Website, POST Website, and other services. DTS also serves as POST's Internet Service Provider through the lease of fiber-optic communications lines. Additionally, DTS staff provides infrastructure consulting services when needed. See Attachment A for cost breakdown.
DTS will impose a substantial increase in rates for Internet bandwidth in FY 2014-15. See Attachment B for increases.
Expenditures from this account are expected to be $172,440 in FY 2014-15.
This includes costs associated with the relocation of POST's facilities. See detail attached. |
| ANALYSIS: |
POST routinely uses Department of Technology Services (DTS) data center resources and consulting services to support its daily operations and for troubleshooting POST's LAN systems. POST leases equipment from DTS and provides the network infrastructure and vital services necessary to conduct business.
During the FY 2014-15, POST intends to move to new facilities, and will require technical consultation, equipment relocation, and some new network infrastructure equipment. POST intends to transition its phone system from traditional telephone service to the State's CALNet Voice Over Internet Protocol (VOIP) system, which requires increasing POST's network bandwidth to carry voice and teleconferencing data. The switch to VOIP will eliminate $2,700 per month (approximately $32,400 per year) in traditional phone service charges, as well as eliminating long-distance charges, potentially resulting in long-term cost savings. CALNet VOIP will also provide additional features to POST traveling staff, such as voicemail integration with e-mail, and automatic call rollover to mobile phones. The service is expected to improve staff efficiency and increase responsiveness to the field.
The amount requested includes anticipated extra costs needed to relocate POST to a new facility and to support a Voice Over Internet Protocol phone system. |
| RECOMMENDATION: |
| This is an informational report on expected expenditures for FY 2014-15. |
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