MEETING DATE
6/26/2014 |
BUREAU SUBMITTING THIS REPORT
Executive Office |
RESEARCHED BY (PRINT NAME)
Alan Deal |
REVIEWED BY (PRINT NAME)
Robert A. Stresak |
REPORT DATE
05/21/2014 |
APPROVED BY
Robert A. Stresak |
DATE APPROVED
06/09/14 |
PURPOSE
Information Only |
FINANCIAL IMPACT
No
|
| ISSUE: |
| This is an informational report on efforts to update the POST Strategic Plan. |
| BACKGROUND: |
The Commission approved the first POST Strategic Plan in 1996. Thereafter, staff updated the plan nearly every two years. The last time the plan was comprehensively updated was 2008. The downturn in the economy led to a series of recommendations by staff to the Commission to delay the update of the plan. Three separate recommendations to delay the update occurred in 2010, 2011, and 2012. When the last extension was approved by the Commission in 2012, staff was directed to plan for updating the strategic plan in 2013.
During 2013, staff interviewed members of several public and private entities that have experience in the development of strategic plans. Ultimately, staff secured the desired services from the California State University Sacramento, Center for Collaborative Policy (CCP).
During the February 2014 Commission meeting, staff described the proposal collaboratively developed with members of CCP to update the POST Strategic Plan. The major components of the process to develop the plan include: research of Commission authority, stakeholder assessment, interviews, survey, research and assessment analysis/validation, strategic planning workshop, draft strategic plan/validation, update and finalize draft strategic plan and implementation.
Also during the meeting of February 2014, staff provided options by which the Commission could assess the level of participation it wished to have in updating the strategic plan (see Attachment A). The options offered described the costs and resources for of each level of participation in the process. Following discussion, the Commission approved the staff recommendation of the option entitled “Routine Involvement.”
The “Routine Involvement” includes, staff providing monthly reports to the Commission and Advisory Committee members; reports to the Commission and Advisory Committee at their regular meetings in June and October 2014; review of the work completed by staff and CCP; receipt of input from both the Commission and Advisory Committee regarding the work completed; and, ultimately approval of the revised POST Strategic Plan by both bodies.
Additionally, the Commission sought opportunity to participate in the stage of the process described in the agenda item referred to as the Strategic Planning Workshop. This is the phase of the process that will consider the research and assess the results from the focus groups by collaborating with internal and external participants to create draft mission and vision statements, goals and objectives, and an action plan to implement the goals and objectives.
The participation of members of the Advisory Committee and the Commission will require sufficient advanced notice to address the Bagley-Keene Act (open meeting) requirements. |
| ANALYSIS: |
Since the Commission’s February 2014 meeting, staff has provided monthly reports describing the progress to develop an updated strategic plan. The following describes the work that has been done to update the plan:
- Developed internal (staff) and external stakeholder interview questions;
- Created a survey to capture wider input of external stakeholders;
- Completed the interviews of POST staff; and
- Developed an assessment of the input provided by staff regarding what POST is currently doing, its effectiveness and recommendations to improve programs, impacts, and outcomes.
In June, CCP will begin conducting interviews of external stakeholders. Following these interviews, CCP will develop an assessment of the input. The internal and external assessments and the research findings will be analyzed by CCP and then be subjected to a validation process.
The validation process includes examination of the differences between legislative intent and current POST operations, POST mission evolution, mission creep, gaps, and program effectiveness. This process will involve internal and external stakeholders participating in focus group meetings to review and validate the findings.
Staff will continue to provide monthly updates to the Commission and the Advisory Committee on the progress being made. |
| RECOMMENDATION: |
| This is an informational report only. No action is required of the Commission. |
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