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AGENDA ITEM REPORT

Title: Report on Request to Renew the Contract for Local Agency Audits
REPORT PROFILE
MEETING DATE
2/20/2019		 BUREAU SUBMITTING THIS REPORT
Training Delivery and Compliance Services Bureau
RESEARCHED BY (PRINT NAME)
Melanie Dunn		 REVIEWED BY (PRINT NAME)
Ralph Brown
REPORT DATE
02/05/2019		 APPROVED BY
Manuel Alvarez, Jr.		 DATE APPROVED
02/05/2019
PURPOSE
Decision Requested		 FINANCIAL IMPACT
Yes

ISSUE, BACKGROUND, ANALYSIS, & RECOMMENDATION
ISSUE:
Should the Commission authorize the Executive Director to enter into an inter-agency agreement with the State Controller's Office (SCO) during FY 2019-20 in an amount not to exceed $250,000 to audit law enforcement agency reimbursement claims?
BACKGROUND:

In accordance with Commission Regulations 1010(a)(3) Inspection of Records, POST annually negotiates an inter-agency agreement with the SCO to conduct up to 18 audits of selected local agencies that receive POST reimbursement funds.

The purpose of these audits are to verify state reimbursement funding is properly disseminated to law enforcement agencies.

ANALYSIS:

POST has historically contracted with SCO to randomly audit the training reimbursement claims made by local agencies against the State Penalty Fund. These audits ensure compliance with Commission Regulations and proper management of POST monies.

During FY 2016-17, these audits found that $584,167 was not allowable and was paid back to POST by the audited agencies.

The estimated contract cost is reflected in Attachment A. The estimate is bifurcated to reflects costs for the actual audits, in addition to costs associated with support of the audits, e.g. supervisory/management oversight, and generation of correspondence.

This project is supported by POST Strategic Plan Objective B.4: The efficiency of operations and business is increased.

 
RECOMMENDATION:
Staff recommends the Commission authorize the Executive Director to enter into an inter-agency agreement with the State Controller's Office in an amount not to exceed $250,000 to audit agency reimbursement claims.
 
ATTACHMENT(S):
Name: Type:
Attachment_A.docx Cover Memo