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AGENDA ITEM REPORT

Title: Report on Request to Renew the Contract for Local Agency Audits
REPORT PROFILE
MEETING DATE
2/24/2016		 BUREAU SUBMITTING THIS REPORT
Administrative Services Bureau
RESEARCHED BY (PRINT NAME)
Chuck Young		 REVIEWED BY (PRINT NAME)
Darla Engler
REPORT DATE
01/20/2016		 APPROVED BY
Robert A. Stresak		 DATE APPROVED
01/25/16
PURPOSE
Decision Requested		 FINANCIAL IMPACT
Yes

ISSUE, BACKGROUND, ANALYSIS, & RECOMMENDATION
ISSUE:
Should the Commission authorize the Executive Director to enter into an interagency agreement with the State Controller's Office (SCO) in an amount not to exceed $258,800 to audit local agency reimbursement claims during FY 2016-17?
BACKGROUND:

In accordance with Commission Regulations 1010(a)(3) Inspection of Records, POST annually negotiates an interagency agreement with the SCO to conduct up to 20 audits of selected local agencies that receive POST reimbursement funds.

The purpose of these audits is to verify state reimbursement funding is properly disseminated to law enforcement agencies.
ANALYSIS:

POST has historically contracted with SCO to randomly audit the training reimbursement claims made by local agencies against the Peace Officers Training Fund (POTF).  These audits ensure compliance with Commission regulations and proper management of the Peace Officer Training Fund.

During FY 2014-15, these audits found that $71,681 was not allowable and was paid back to POST by the agencies.

In September 2014, auditors from SCO spoke at the statewide Training Manager's Workshop in San Diego.  Their presentation centered on what to expect during an SCO audit and defined the back-up documentation agencies need to provide that reimbursement funds were justified.  The presentation was well received and many questions were answered as to the audit process.

This project is supported by POST Strategic Plan Objective B.4: The efficiency of operations and business is increased.

RECOMMENDATION:
Staff recommends that the Commission authorize the Executive Director to enter into an interagency agreement with the State Controller's Office in an amount not to exceed $258,800, to audit local agency reimbursement claims during FY 2016-17.
 
ATTACHMENT(S):
Name: Type:
SCO_AUDITS_EXHIBIT_B.docx Backup Material